Let patients book occupational therapy online: no double bookings, with automatic refill
TerminJet is the practice software that lets your patients book occupational therapy appointments online. Every treatment type gets the right duration, a slot can never be booked twice, and when someone cancels, the engine automatically pulls in the next waiting person. White-label on your own domain, not in someone else's portal.
A practice software for occupational therapy booking that knows your treatment types
Occupational therapy is not one appointment, but many different ones. Initial consultation, motor-functional treatment, sensorimotor-perceptive therapy, cognitive training, home visit: each type has its own duration and its own rules. TerminJet reflects this in the booking flow, so a 30-minute slot never goes to a 60-minute need.
Online booking that keeps your schedule full
Patients book online, around the clock
Anyone who lands on your website in the evening books the right occupational therapy appointment themselves on the spot, instead of calling the next morning. The form asks for prescription details and the preferred treatment type right away.
No double booking, no delay
Every treatment type automatically blocks the right amount of time. Two patients never end up in the same slot, and the daily flow does not stall because of wrongly planned durations.
Open slots fill themselves
When someone cancels at short notice, in many practices the slot stays empty even though the waiting list is long. TerminJet automatically sends the next suitable person an offer by WhatsApp or SMS. First to accept wins.
Your brand, your domain
The booking carries your logo and your colours and sits on your own practice website. No outside portal between you and your patients, no commission per booking.
Reminders that cut no-shows
Automatic reminders by email and optionally WhatsApp reduce no-shows and take pressure off reception. Patients confirm or reschedule with one click.
Data protection that fits the practice
Hosted in the EU with Hetzner, patient data encrypted with AES-256, consents documented. It is your own instance, not a shared SaaS with other practices in the same pot.
What happens when someone cancels at 2 pm
A typical sequence with a short-notice cancellation, with and without TerminJet.
- A patient cancels the 3 pm slot by phone, reception notes it on a slip of paper.
- The therapist has an idle hour, even though twenty people are on the waiting list.
- No one has time to call down the list, so the slot stays empty.
- At the end of the month several paid treatment hours are missing, and no one makes them up.
- The cancellation frees the slot immediately and marks it for refill.
- TerminJet automatically sends the next suitable person who has given consent an offer by WhatsApp.
- The first to accept takes the slot, no one had to make a call.
- The hour is paid therapy time again instead of idle time, usually within minutes.
TerminJet next to classic occupational therapy software
Programs like appointmed, Theorg or synaptos manage your practice solidly. On the point of refilling open slots automatically, TerminJet takes a different approach. Fairly placed:
| TerminJet | Classic occupational therapy software | |
|---|---|---|
| Online appointment booking for patients | Often as an add-on module | |
| Double booking ruled out technically | ||
| Refill open slots automatically | ||
| Offers by WhatsApp and SMS from the waiting list | ||
| White-label on your own domain | Mostly a provider portal | |
| Setup and customisation by an agency | Mostly self-configuration | |
| EU hosting, AES-256 for patient data | Depends on the provider |
From the occupational therapy template to a working booking
- Schritt 01
Adopt the occupational therapy template
You start with the ready-made occupational therapy template. Treatment types such as initial consultation, motor-functional and sensorimotor therapy, cognitive training and home visit are already set up with suitable durations.
- Schritt 02
Adapt it to your practice
We adapt treatment types, therapists, deadlines and cancellation rules to your practice. Together, not as a self-build in the admin login.
- Schritt 03
Embed it in your website
The booking form runs white-label on your practice website and feeds the engine directly. Patients stay with you, not on an outside booking portal.
- Schritt 04
Activate the refill
The waiting list with consent and the automatic refill go live. From now on TerminJet fills slots that have freed up by itself, before they vanish from the calendar.
Frequently asked questions
Can patients really book occupational therapy appointments online themselves?
Yes. The form sits on your website, asks for the preferred treatment type and the necessary details, and only assigns slots that fit the relevant duration and your rules. You still enter phone bookings as before.
How does TerminJet prevent double bookings?
Every booking occupies a slot exclusively and automatically blocks the right duration for the chosen treatment type. Two patients cannot end up in the same slot, not even when an online and a phone booking happen at the same time.
What happens with a short-notice cancellation?
The slot is released for refill immediately. TerminJet automatically sends the next suitable person from your waiting list an offer by WhatsApp or SMS, with documented consent. The first to accept takes the appointment.
We already use practice software like appointmed or Theorg. Does TerminJet replace it?
Not necessarily. TerminJet specialises in online booking, rescheduling and automatic refill, exactly the points where classic management software often stops. How we fit this into your workflow we clarify in the audit.
Where is the patient data stored?
In the EU with Hetzner, in your own instance and not in a shared pot with other practices. Patient data is encrypted with AES-256 and consents are documented.
Who sets this up?
A digital agency in Germany. We configure treatment types, rules and texts, integrate your website and switch on the refill before the first offer goes out.
How your patients book an occupational therapy appointment
This is the real booking form that would run on your domain. Pick a treatment type and see how a booking flows straight into the engine.