Online booking calendar for tax advisors in Berlin: book initial consultations, refill cancellations
Clients book initial consultations and appointments directly on your own firm website. If an appointment falls through, TerminJet refills the slot automatically from your waitlist. No portal, no commission, GDPR-compliant on German servers.
Every lost appointment is billable time you cannot recover
In tax firms, the advisory hour is the product. A client who does not show up or cancels at short notice leaves a slot empty that is hard to fill again. TerminJet closes this gap automatically.
- 5-15%
- of booked appointments are cancelled at short notice or missed, depending on the firm
- 0 €
- booking commission per appointment, because the software runs on your own domain
- 60-120 sec.
- is all an online booking takes for the client, instead of phone queues during office hours
- 24/7
- bookable, even when the front desk is busy or unreachable
Your booking calendar, not a portal's
Tax firms in Berlin often already rank for searches like 'book a tax advisor appointment online'. TerminJet is embedded as a booking flow directly into your existing firm website, on your own domain and in your design. The client stays on your site, not on a referral portal with someone else's logo.
More than a calendar: a system against idle time
Automatic refilling
If a client cancels or does not show up, TerminJet automatically reaches out to clients on the waitlist by WhatsApp or SMS. The first to confirm gets the slot. No manual chasing by phone.
Reminders by WhatsApp and SMS
Appointment reminders noticeably reduce no-shows. Clients confirm, reschedule or cancel with a click, which instantly frees the slot for refilling.
Appointment types for tax firms
Templates per service: free initial consultation, ongoing advice, annual accounts, business start-up, payroll. Each appointment type with its own duration, buffer and advisor assignment.
Documented consent
Clients actively and traceably consent to reminders and waitlist contact. The consent is logged, matching the requirements of a professional firm.
Hosting in Germany
Operated on German Hetzner servers, client data AES-256 encrypted. GDPR-compliant, no data sharing with a third-party portal.
Your own instance, not shared SaaS
You get your own TerminJet instance on your domain. Branding, copy and booking rules are set up by the agency for your firm.
What happens when a 2 PM initial consultation falls through
A founder has booked an initial consultation and cancels at 12:30 PM. The advisor had kept the afternoon free. Here is how it goes with and without TerminJet.
- The cancellation lands on the answering machine, no one notices it right away
- The 2 PM slot stays empty, an advisory hour goes to waste
- The front desk would have to call prospects one by one, but has no time
- Waiting clients still only get an appointment in two weeks
- The cancellation frees the slot instantly and automatically
- TerminJet asks waiting prospects by WhatsApp: 2 PM is free
- The first to confirm gets the appointment and a confirmation
- The slot is refilled within minutes, with no call from the front desk
TerminJet compared to classic booking channels
Phone booking and referral portals have their place. For a Berlin tax firm that wants to rank for its own name and keep clients, its own booking flow is usually the better choice.
| TerminJet on your own website | Industry portal | Phone and email | |
|---|---|---|---|
| Runs on your own domain | |||
| Booking around the clock | |||
| Automatic refilling on cancellation | |||
| No booking commission | |||
| Competitors not shown right alongside | |||
| Hosting in Germany, GDPR-compliant | varies |
Three steps to your online booking calendar
- Schritt 01
Try the live demo
You request a demo and tell us your key details in a short form. From there we look at your current appointment situation: how many appointments fall through, which services are in demand, how clients book today. That gives us your concrete potential.
- Schritt 02
Setup and branding
We set up your instance with your appointment types, advisors, consultation hours and your design, and embed the booking form into your existing website.
- Schritt 03
Go live and refill
Clients book online, reminders run automatically, lost slots are refilled from the waitlist. You see everything in one dashboard.
This is what booking looks like for your clients
This form is the same booking flow that will later run on your firm website, connected directly to the engine. Pick an appointment type and test the flow.
Common questions from Berlin tax firms
Does the booking calendar really run on our own website?
Yes. The booking form is embedded via iFrame into your existing firm website on your own domain. Clients stay within your presence and your design, it is not an external portal with someone else's logo.
What exactly does automatic refilling mean?
When a client cancels or does not show up, the slot frees up. TerminJet then reaches out to clients on your waitlist by WhatsApp or SMS. The first to confirm gets the appointment. The front desk does not have to chase anyone by phone.
Is this data protection compliant for a tax firm?
The instance runs on German Hetzner servers, client data is stored AES-256 encrypted. Reminders and waitlist contact happen only with the client's documented consent. The system is built to be GDPR-aware.
Is there a commission per appointment?
No. Unlike referral portals, you pay no commission per booking. It is your own instance with a fixed plan, not a marketplace that takes a cut of every appointment.
Which appointment types can be mapped?
Typical for tax firms are initial consultation, ongoing advice, annual accounts meeting, business start-up advice and payroll topics. Each appointment type gets its own duration, buffer time and advisor assignment. We adapt the templates to your firm.
How quickly are we ready to go?
After the demo, the agency sets up your instance with branding, appointment types and booking rules, and embeds the form into your website. We discuss the exact timeframe depending on scope in the demo.