Let candidates book interviews themselves and reassign cancellations instantly
The online interview booking tool for recruitment agencies: candidates book their own interview slot, the form pre-qualifies them, and cancelled slots go automatically to the next suitable applicant.
No-shows and rescheduling drain your interview pipeline
With interviews, candidates cancel at short notice, fail to show up or reschedule repeatedly. Every empty slot is a recruiter time window, a waiting department and an open role that stays open longer. TerminJet refills freed-up appointments automatically from a waitlist of pre-qualified candidates.
From application to confirmed interview slot
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Candidate books themselves
Through the embedded form on your careers or placement page, the candidate picks a free interview slot. No email ping-pong, no phone tag.
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The form pre-qualifies
Required fields for position, availability, salary range and location filter out unsuitable applications before they take a slot.
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Reminders reduce no-shows
Automatic reminders via WhatsApp and SMS before the interview collect confirmations and cut down on non-attendance.
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Cancellations get reassigned
If someone cancels, the engine immediately offers the slot to the next suitable candidate on the waitlist. The appointment stays filled.
Built for recruitment agencies and in-house recruiting
Self-booking for candidates
Applicants pick their interview slot in real time from your free slots. Works for phone, video and on-site interviews.
Automatic slot recovery
Interview scheduling on autopilot: cancelled or rescheduled slots are refilled from the consented waitlist.
Pre-qualifying form
The intake form captures the required details and only forwards suitable candidates into the calendar.
WhatsApp and SMS reminders
Multi-stage reminders with a confirmation link reduce no-shows and surface cancellations early, so the slot can be reassigned.
Multiple recruiters and locations
Separate calendars per recruiter, team or location, each with its own availability and interview types.
White-label on your domain
Runs as your own instance under your brand and domain, not as a shared portal. No commission per placement.
Three interview slots, one last-minute cancellation
A recruitment agency has scheduled eight first interviews for an IT role. Two candidates drop out at short notice. Here is the difference.
- Candidate cancels the night before by email, the recruiter only sees it in the morning
- The slot stays empty, the time window is lost
- Waiting applicants are called through manually
- The role stays open longer, the department waits
- The cancellation comes via the confirmation link, the engine reacts instantly
- The free slot is automatically offered to the next suitable candidate
- Within minutes the appointment is reassigned and confirmed
- The recruiter starts the day with a full calendar
How your candidates book an interview
This exact form embeds into your careers page and feeds the engine directly. Pre-qualification, slot selection and waitlist in one step.
Frequently asked questions
Does the tool run on our own domain or on a portal?
On your own domain. TerminJet is white-label and runs as your own instance under your brand, not as a shared platform like an applicant portal. There is no commission per placement.
How does the automatic reassignment of cancelled slots work?
If a candidate cancels or reschedules, the engine automatically offers the freed-up appointment to the next suitable applicant from the waitlist, via WhatsApp or SMS. Only candidates who opted in on the form are contacted.
How does this reduce the no-show rate for interviews?
Through multi-stage reminders with a confirmation link before the interview. If someone does not confirm or cancels, the slot frees up early and can be reassigned instead of going to waste.
Can we map multiple recruiters and locations?
Yes. You set up separate calendars per recruiter, team or location, each with its own availability and interview types for phone, video and on-site interviews.
Where is the applicant data stored?
On EU servers at Hetzner. Personal data is encrypted with AES-256, consent is documented and processing is set up to be GDPR-compliant.
How quickly are we up and running?
On the Launch plan you use a ready-made recruiting template with no customization. On Pro and Multi, the agency adapts branding and the engine to your processes, and on the Agency-Managed plan we handle the complete setup.